Book Description

Excerpt from Regulations and Instructions for the Government of the United States Coast and Geodetic Survey For rules governing the preparation of progress sketches see "General Instructions for Field Work." The date of beginning and ending field work should be stated. The general organization of the party should be stated, including a list of all official members thereof, with a statement of the general capacity in which each was employed. A table of statistics showing a summary of the results obtained should also be given (Form 21). It is also desirable to include in these reports brief remarks relative to the methods employed in executing the work reported upon. When the work of a field party is continuous from July 1 to December 31 a report of progress shall be made on the latter date if there is no immediate prospect of completing the work assigned. Recommendations upon methods of field work should be made the subject of a separate communication. All reports and official correspondence should be on standard size paper. 21. If the field season covers parts of two fiscal years, the statistics for each year should appear separately, as near as practicable. 22. Annual reports. - Chiefs of parties, commanding officers, and others intrusted with the charge of a party or the direction and execution of any work of the Survey, will mail to the Superintendent, as soon after July 1 as possible, and not later than July 31, a report upon the work executed by them or under their direction during the fiscal year ending June 30 previous, and no other work shall be allowed to interfere with this requirement. This report should contain a statement of all work accomplished during the year. 23. Repetition unneccessary. - In making up the annual report much time and needless repetition can be saved by reference to previous special or season's reports during the year; these must not be repeated. The annual report should be supplemented by: (a) A table of statistics, giving a summary of the results obtained (on Form 21). (This can be omitted, except by reference, if previously reported.)(b) An abstract of occupation of the chief of party for the entire year, giving dates only when general character of occupation changed, and stating explicitly dates of beginning and ending field work. 24. Personal reports. - All members of the field force who hold appointments by the Secretary will submit monthly to the Superintendent a report of personal occupation for the month on Form 19a. On the reverse side of this form a detailed statement of occupation should be made. Personal reports, after approval by the chief of party, will be transmitted with the pay accounts and the latter will not be paid until the personal reports are received. 25. Descriptive reports. - Chiefs of parties will submit descriptive reports with all sheets of hydrographic or topographic work executed by them or under their charge, in accordance with the rules prescribed for such reports under this title in "General Instructions for the Field Work." Such reports shall accompany each sheet when transmitted to the office, or the reasons be clearly stated in the transmitting letter for the delay or omission. 26. Report of records. - All persons having charge of field work will, at the close of each season's work, report to the Superintendent if they have on hand from past seasons any records of field work, computations or original hydrographic, topographic, or other sheets, either complete or incomplete, or if they have deposited in the archives any incomplete records or sheets, giving a list of the same and an estimate of the time required for the completion of each. About the Publisher Forgotten Books publishes hundreds of thousands of rare and classic books. Find more at www.forgottenbooks.com